Welcome to our guide for the booking system being used for Get In 2026.

The booking system only allows you to register one section at a time – allowing the booking system to link to Online Scout Manager (OSM) events which will import young people details for you at the next booking stage. The same person can make various bookings, this is instructed in the manual below.

Before you get started here are a couple of suggestions to make things run a bit smoother;

• Make sure you have the details for the unit that you are registering for
• Ensure you have checked with other leaders that they have not already registered
• Make sure you have details for the primary contact including; Email, Phone Number & Address
• You will need an estimate for the number of participant's you expect to attend
• All young people of scouting age attending MUST be registered as participants
• Those young people below scouting age can be added at a later stage

Once your registration is complete, you will receive an email, asking you to pay a deposit of £10 per Day visitor or £25 per Camper by 31st October 2025.

1. Follow the link to the booking system at the top of this page. Once this opens press the 'Register' button at the top right of the page.

2. On the next page click on the 'Register Participants' button at the bottom of the page.

3. Now we need to know everything about you and your participants;

A) Are your group coming for the whole weekend or the Saturday only? – please pick the option that suits the MAJORITY of your booking – we don't need names and exact details at this point, and extra details and changes can be added later so please don't worry.

B) Select your group's organisation – Scouting or Girl Guiding

C) For Scouting booking ONLY you will now use a drop down menu to select your groups county (Other or Warwickshire).

D) Selecting Warwickshire will give you a drop down in the next sections to choose your district and then your group's name – if you are not a Warwickshire group, there will be boxes to type in this information.

E) Now select your group's section from the drop down list

F) You can also add a Drey/Colony/Pack.Troop/Unit name below which might be helpful if you have various groups of the same section on different nights.

Girlguiding Bookings

This is similar to the Scout booking described above but without the drop down options – however, there is space to add your Division/District/Group/Section/Unit names.

4. Now please tell us how you will be travelling to and from camp – you will need to select just one option (Again, the one that suits the majority of your group at this point).

5. To make the booking, you will need to complete your personal details in this section (or those of the primary contact). All sections are mandatory (unless marked) and your booking will not save if any fields are empty.

6. Please choose a username

we recommend something that will make it easy if you are registered a few different sections. You can't use the same username twice. Don't worry, you can use the same email address if doing several sections' registration yourself.

You could consider adding a number or section name to enable you to differentiate between the bookings e.g. '6thRugbyBeavers' & '6thRugbyCubs'

Please choose a secure password between 8 and 30 characters

7. We now need to know your expected numbers of young people, adults & young leaders for the section

• This will allow us to calculate your deposit that is due by 31st October 2025

Don't worry about young person names and details as we know there will be lots of section changes/starters/leavers before the event – we don't need this till later.

8. Additional information

• Have a think about anything you might need to tell us and put it here – this could be anything that you need us to know to enable attendance and could be related to accessibility, medical conditions etc…

9. Now the formal bits – Permissions & T&Cs

• Please select the 'yes' option to all us us to store you information – we are unable to process your booking if you do not give us this permission. If you say 'no' to this option, all information entered to date will be deleted and the booking will not be saved.
• Click to access the T&Cs, read them carefully, then tick to say you have read and agreed
• If you have any queries or worries regarding any of this please contact you lead volunteer or the Get In team on ask@getincamp.co.uk

10. Finally, register your group

First check that all the boxes are completed and then click on the 'Register Group' button at the bottom left of the page – if you've missed any section above this, you'll need to go back up to correct this to allow you to complete your booking. Once you've corrected the section and checked that everything is completed, click the 'Register Group' button again to complete the booking.

11. Booking Completion

You will now see a page that contains your booking reference number and you will receive an email with your booking information on how to pay your deposit.

If you are registering another section – go back to the start and follow the same instructions again.

To view your booking details so far, click on the 'Home' icon at the top right of the page – this will take you to the booking system pages that summarises all your booking details so far.

12. Payment for your booking

You will receive an email from the Get In 2026 team, confirming you have successfully submitted your estimated participant booking information. Please remember that until your deposit is paid, the booking is not confirmed.

For details on how to pay please follow the button below.

13. Camp Equipment Shop (Optional)

From the Home Screen you can access the online equipment shop – click the shop logo at the top right of the page.

You can then choose various items to use on your campsite with costs displayed next to the item. Press the order button next to any items you wish to order and choose how many. For more information on what is available press the button below.

Then click 'Confirm Order'

You can order more items by clicking 'Order more items' under the order list.

You can see your Payment status by pressing 'Payment Summary' on the right side of the page.

Don't Panic – your payment isn't overdue really – it's just an immediate payment is needed.

You can make payment for your camp equipment the same way as your deposit payment.

If you need to cancel your order please contact us at ask@getincamp.co.uk

14. Payment for your camping equipment (Optional)

For details on how to pay please follow the button below.

15. Next Steps

Once your deposit is paid and you've paid for any equipment bookings, we will update this on the booking portal for you and you will be able to see this when you login.

In mid-November, you will be able to start adding the details for your attendees – another guide will follow nearer the time.